The workforce platform
that runs your sites.
Automated shift-fill. SMS check-in. Real-time visibility. Every site. Every contract.
Dispatch board. SMS Y/N shift-fill. GPS check-in/out. End-of-job checklists. Per-site rotas. Client portal. Timesheets. The workforce and operations platform for FM — from £29/admin/month.
No credit card required
Setup in 15 minutes
Cancel anytime
15 min
Average shift covered
vs 3 hours calling around
90 sec
AI builds your full rota
start to finish
100%
Workers reached
app or SMS backup
5 tools
Replaced by one platform
scheduling · leave · timesheets · comms · invoicing
Watch the 2-minute tour
See HeyTeam in action
A quick walkthrough of how FM operators fill last-minute shifts, prove attendance, and run every site from one dashboard.
All your tools. One platform.
Dispatch board, SMS Y/N fill, check-in/out, checklists, recurring jobs, per-site rotas, customer portal, and timesheets — built for facilities management.
AI Dispatch, Building rota…
Week of Mon 20 May · 8 jobs · 14 workers
ASSIGNING WORKERS BY PRIORITY
Cancellation, filling automatically
Tom Bradley, King’s Cross 06:00
SMS SENT TO 3 AVAILABLE WORKERS
Message Delivery, Today 7am
28 workers contacted across 12 sites
Customer Verification
Oakfield Properties, Site Manager
TODAY’S PIN
Refreshes daily. Unique per client.
Client confirmed attendance with no call to you needed
Check-in Log, Today
City Gate, London
Job Completed, Checklist
14 Northgate, Leeds · 09:28am
Recurring Schedule, City Gate
Mon–Fri · 06:00–14:00 · 3 workers
Client Portal, Oakfield Properties
Viewing as: [email protected]
3
Workers Today
3 / 3
Checked In
Built for Facilities Management
Whatever your FM vertical, HeyTeam handles the workforce coordination
If your teams work shifts across multiple sites, HeyTeam keeps everyone in sync so coordinators can manage by exception, not by phone.
Commercial Cleaning
Office, retail, and facilities cleaning crews managing multiple client sites.
Learn moreProperty Maintenance
Reactive and planned maintenance for landlords, housing associations, and facility operators.
Learn moreTrades
Electricians, plumbers, HVAC, and general contractors coordinating multi-site work.
Learn moreSecurity
Manned guarding and security firms covering last-minute shift cancellations across sites.
Learn moreDESIGNED FOR FACILITIES MANAGEMENT
Every feature built around how FM operations actually work
Multi-site operations
Manage every contract and site from one dashboard. Each has its own rota, assigned workers, and check-in log.
Auto-fill scheduling
Tell HeyTeam your jobs and your team. Auto-fill builds your week’s rota in 90 seconds, prioritising urgent gaps and matching skills. You review and send.
Quotes & invoicing
Send professional quotes and invoices straight from HeyTeam. Stripe-powered payments, automatic reminders, and a full payment history.
Annual leave tracking
Workers request leave in the app. Approve in one tap. HeyTeam blocks them from scheduling automatically, no double-booking, no spreadsheets.
Where’s my crew
See every active worker on a live view, who’s on site, en route, or available, without having to call anyone.
Job completion checklists
Workers complete a digital checklist at job end, with photos and sign-offs. Auto-sent to you and the client as proof of service.
From 40 minutes of phone chasing to 4 minutes
See how HeyTeam handles the moment every manager dreads, without you lifting a finger.
- 3 hours calling workers one by one at 6am
- WhatsApp messages ignored, no one reads at dawn
- No idea if the replacement actually showed up
- Client rings to complain the site wasn’t covered
- No audit trail if there’s a dispute
- Cover found automatically in under 4 minutes
- SMS backup, workers don’t even need the app
- Customer PIN confirms the worker arrived on site
- Job completion checklist with photos sent to the client automatically
- Full audit trail, timestamps, confirmations, checklists
Built by people who know the problem
HeyTeam was built from real experience coordinating UK field teams, not from a PowerPoint. We are reachable, and we stand behind everything we ship.
Why FM operators are switching
Built specifically for facilities management, not adapted from a generic time clock.
FEATURE
What matters
HeyTeam
UK · 2026
Jobber
Canada · Generic
Connecteam
Israel · Generic
Deputy
Aus · Generic
WhatsApp + Excel
DIY · Manual
Based on publicly available information, May 2026. Competitor data sourced from published feature pages.
Simple, scalable pricing
Pay per admin. Add as many workers as you like — your bill doesn’t jump every time you hire.
Starter
Self-serve, for small operators getting off WhatsApp and spreadsheets.
WHAT’S INCLUDED
- Job & shift scheduling
- SMS shift notifications
- GPS check-in / check-out
- Basic client portal
- Quoting & invoicing
- No per-worker fees
Pro
For multi-site FM and cleaning firms that are scaling up.
EVERYTHING IN STARTER, PLUS
- Auto-fill (smart shift backfill)
- Dispatch board
- Timesheets & payroll export
- Annual leave management
- Multi-site dashboard
- Priority support
Custom
For regional and national operators running large crews and portfolios.
EVERYTHING IN PRO, PLUS
- Compliance lockout
- SLA / contract reporting
- API / ERP integration
- Dedicated CSM
- Custom SMS shortcode
Admin seats
Pay per admin who logs in to schedule and dispatch. Workers are free.
Crew size
Predictable bands as your team grows — never a fee per worker.
Client sites
A generous number of sites included; larger portfolios scale in bands.
SMS messaging
A separate top-up like mobile data. Unused credits roll over a month.
SMS bundles sold separately. See exactly how pricing works.
Join the FM operators who got their mornings back
Start your 30-day free trial today. Includes 20 SMS credits. No credit card needed.
Common Questions
Straight answers for busy operators
Is HeyTeam only for cleaning companies?
No. HeyTeam is built for any facilities management operation where teams work shifts across multiple sites — commercial cleaning, property maintenance, and trades. The platform is the same; the workflows adapt to your vertical.
Our workers aren't tech-savvy, will they actually use it?
HeyTeam is designed for crews who don't want to learn new software. Workers can confirm, decline, and check in using nothing but a standard text message, reply Y or N. That's it. The app is available for those who want it, but it's never required. Adoption is never a problem because nothing changes for the worker.
What is the Customer PIN and why does it matter?
Every client gets a unique daily PIN. Your worker quotes it to the client contact on arrival. The client can verify a legitimate HeyTeam-assigned worker turned up, without needing an app, QR code, or phone call to you. For anyone running multiple sites, that's proof of attendance without paperwork.
How does SMS job fill work when a worker cancels last minute?
When someone cancels, HeyTeam immediately checks who else is available, qualified, and not already on shift. It sends them a text: 'Shift available, King's Cross, 6am–2pm. Reply Y to take it.' First to reply Y gets the job. You don't do anything. You get a confirmation notification when it's filled.
Can I set up recurring jobs for regular clients?
Yes. You set up a job once, say, Monday to Friday 6am–9am at a specific site, and HeyTeam schedules it automatically going forward. When a worker cancels on a recurring shift, the system finds cover without you being involved. You can also set up per-site rotas so the same reliable people are always assigned to the same client.
What does the customer portal give my clients?
Clients can log into their own portal to see which worker is assigned to their site, view check-in and check-out times, access completed job checklists with photos, and download attendance records. It replaces the phone calls asking 'did anyone turn up today?' and gives them the audit trail they need.
How does check-in and check-out work on site?
When a worker arrives, they check in through the app or by SMS. They can also enter the customer PIN to confirm they're at the right site. When the job is done, they check out and complete a digital end-of-job checklist, photos of completed work, any issues flagged. The timesheet is generated automatically from that data.
How long does setup take?
15 minutes. Import your contacts via CSV or add them manually. Set up your sites. Add your recurring jobs. Send your first assignment the same day. No IT department, no complex configuration, no training session required.
Built by a construction manager with 15 years managing trade contractors across major UK projects.
© Copyright 2026 HeyTeam Limited, All Rights Reserved.