Your All-in-One Platform for Workforce Coordination
Simplify team communication, collect availability, and manage rosters effortlessly. HeyTeam helps you coordinate your workforce with SMS, email, and smart scheduling tools.
No credit card required
5 minute setup
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One Simple App & Desktop Hub for Everything You Need
Run availability, rosters, messaging and more from a single, easy-to-use solution – on your phone or on your desktop. Switch modules on as you grow, keep it simple when you don’t.
SMS & Email Broadcasting
Send bulk messages to your team with skill-based filtering. Keep everyone informed instantly.
Availability Management
Automatically collect team availability via SMS. Get responses directly in your dashboard.
Roster Management
Drag-and-drop roster board to assign shifts. Visualize your entire team at a glance.
Calendar Sync
Drag-and-drop roster board to assign shifts. Visualize your entire team at a glance.
Contact Import
Import contacts via CSV or PWA. Normalize phone numbers automatically.
Message Templates
Create reusable templates for common messages. Save time on repetitive communications.
Your entire team, every shift, every update — coordinated instantly in one place.
AI Does the Heavy Lifting
Stop wasting hours chasing staff, filling gaps, and juggling shifts. HeyTeam’s AI instantly finds the right person for the job so you can keep work moving without the daily chaos.
AI-Powered Scheduling
HeyTeam automatically picks the best person for each job based on skills, availability, and live GPS distance to the site.
Smart Notifications
Automatic reminders and follow-ups so staff respond fast and you’re never left guessing.
Real-Time Location Matching
AI checks who’s closest to the job in real time to reduce travel time and speed up response.
Intelligent Templates
AI suggests the best message templates based on context and past performance, saving you time on repetitive communication.
Built for Every Industry
From events to healthcare to carpet fitters, HeyTeam adapts to your unique workflow needs.
Events & Hospitality
Staff events, venues, and catering
Construction & Trades
Coordinate crews and subcontractors
Agency & Staffing
Multi-client workforce deployment
Logistics and Delivery
Manage drivers and delivery teams
Healthcare
Schedule nurses and care workers
Food & Beverage
Restaurant and bar shift management
Run Your Organisation From Your Phone
HeyTeam is a Progressive Web App (PWA) - meaning it works beautifully on any device. Install it on your phone, tablet, or computer for a seamless experience.
SMS and Push Notifications
Get instant alerts for new messages and responses.
Works Offline
Access your roster and contacts without internet.
Native Experience
Install as an app on any device.
Quick Actions
Send messages and update availability on the go.
HeyTeam cut our scheduling time by more than half. Before, we were ringing around every morning trying to find someone who was actually available. Now the system finds the right engineer based on skills and location in seconds. Our SLA performance has jumped, and customers think we hired more staff - we didn’t.
Phill Bates
Infrastructure Services
I used to lose whole days chasing lads who wouldn’t answer their phones. With HeyTeam, I send one request and get replies instantly. Jobs get covered, no drama, no excuses. It’s the first tool that actually works the way tradespeople work.
Charlie Doe
Carpet Shop Owner
Events are chaos when staff cancel last minute. HeyTeam changed everything. The AI finds replacements fast and keeps everyone in the loop. Our setups are smoother, and clients feel the difference. We’re never going back to WhatsApp groups.
Shirley Smith
Director, Catering Company
STILL NOT SURE?
Frequently Asked Questions for Cleaning & Janitorial Staffing
Question 1: Do staff need to install the HeyTeam app, or can they just use SMS?
Your team can use either.
If they like apps, they can use the HeyTeam app.
If they hate apps or don’t have data, they can reply by SMS.
HeyTeam works for everyone — even the ones who only use basic phones.
Question 2: What if someone doesn’t open the app or misses the notification?
HeyTeam has a built-in backup system.
If a worker doesn’t see the in-app notification, the system automatically sends them an SMS message too.
That means nobody can say, “I didn’t see it.”
Question 3: How does HeyTeam make sure the right person gets the message?
HeyTeam sends the job request in this order:
In-app notification first
If they don’t open it in time → SMS fallback
If they still don’t respond → it moves to the next available worker
This makes sure jobs get filled fast without you chasing anyone.
Question 4: Will SMS work if the staff have no signal or WiFi?
Yes.
SMS works in places where WhatsApp, data, and apps fail — which is why trades love it.
Even if the app can’t load, the SMS backup still gets through.
Question 5: Does HeyTeam actually reduce no-shows?
Yes — massively.
Workers get two reminders (app + SMS), so nothing gets missed.
And if someone still cancels, HeyTeam instantly contacts the next available worker to replace them.
No-shows get solved in minutes.
Question 6: Why does HeyTeam use Twilio for SMS?
We use Twilio because it’s the most reliable SMS provider in the world.
It’s the same system used by Uber, Airbnb, Deliveroo, Monzo, and the NHS.
In simple terms:
Messages get delivered fast
Messages get delivered even when networks are busy
Messages get delivered anywhere in the world
Delivery rates are the highest in the industry
You don’t want job alerts going missing.
Twilio makes sure they don’t.
Ready to Coordintate Your Team?
Join hundreds of businesses already using HeyTeam to manage their workforce.
Start your free trial today and see the difference.
About HeyTeam
HeyTeam instantly finds the right person for every job using skills, availability, and live GPS, so you stop chasing staff and keep work moving.
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